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FAQ AstroCamp Virginia

Does AstroCamp Offer Scholarships or Financial Aid?

Yes. However, applications for financial aid must be received prior to March 1 for that year’s summer program. Please contact the AstroCamp Registrar for an application and more information.

How Is The AstroCamp Staff Hired and Trained?
We take pride in employing a well-trained staff of the highest quality. All cabin counselors are current university students with a background working with children. Applicants go through a rigorous hiring process including multiple interviews, a background check and drug testing. Additionally, many cabin counselors were AstroCampers themselves! Counselors go through an 8-day training program prior to any campers arriving at camp. They are trained in team-building, group-leading, child development, safety, and being sensitive to individual campers needs and life experiences. Camp logistics and the camp program are also taught and counselors participate in a number of role-playing activities to prepare for situations that could arise during the summer.

Our instructors come to AstroCamp from all over the United States and occasionally from overseas. We have approximately 28 instructors either teaching classes or being helpful hands as techs. Requirements for being an instructor are a Bachelors degree in Astronomy or Physics, a strong desire to teach and a love for working with children. We pride ourselves on hiring fun exciting people that have a strong knowledge base and want to work with children.

All staff must satisfactorily complete a criminal history record check before beginning work. This screening includes a self-disclosure form, a public records check and annual check of the U.S. Department of Justice National Sex Offender Public Website.

These criminal history records are reviewed by the AstroCamps’ HR Director prior to the employee beginning work and must conform to AstroCamp’s hiring thresholds.

Questions or requests for additional information may be directed to Glenn Robison, AstroCamps’ Director of Human Resources and Compliance at: glenn@gdi.org.

If My Child Is Flying In How Will They Get To AstroCamp?
AstroCamp Counselors will meet your camper at their gate, help them to get their luggage and accompany them on a bus to AstroCamp where they will meet their cabin counselor. Approximately 40% of our campers fly in each summer. There is an additional charge for airport shuttle service. Please see the Parent Guide for more information.

Can My Camper Write or E-mail Me From Camp?
Your camper can write you from camp. Stamps, postcards and stationary are available in the camp store. It’s not a bad idea to send stamps, envelopes, and paper with your camper to camp. You can e-mail your camper by using our email system please see the Parent Guide for more instructions.

You can always write your camper (HIGLY RECOMMENDED) at:

Camper’s Name
Team Number
c/o AstroCamp
8144 Mount Laurel Road
Clover, Virginia, 24534


Can I Send My Camper Care Packages?

Please DO NOT send care packages, as they will be returned.

Can I call my child at camp? Can my child call home?
We request that you call your child only in the case of an emergency at 434.454.4059. We strongly believe in the benefit of campers and parent’s disconnecting from each other other than letters. Incoming parent phone calls can be a challenge because campers are busy in program from 8 a.m. to 9 p.m. campers are only allowed to call home with the knowledge and consent of the Summer Camp Director.

Can parents visit their kids?
No. Due to the remote location of our facility, and for the safety of all our campers, we do not allow parental visits during camp.

What if there is a family emergency?
In case of an emergency or any essential communication, we are happy to arrange a time for your camper to be near a phone, as appropriate. Our camp secretary is on duty from 8 a.m. – 5 p.m.  Monday-Friday and a counselor staffs the phone every night from 6:30-9 p.m. and on weekends. Additionally, the directors have a camp phone on in their house 24 hours a day. Our number is 434.454.4059.

If my camper has special needs, how are they accommodated?
We will make every effort to accommodate any special needs your camper may have. Please contact the Summer Camp Director, John Swanwick, as soon as possible and he will discuss any needs and issues with you. If you have any further questions, please don’t hesitate to contact the AstroCamp Registrar or Summer Camp Director at the business office: 888.836.1212 or 434.454.4059.

What is the weather like at AstroCamp in the summer?
The days can often be hot and humid are often mild (mid to upper 90s) but the nights are mild and very pleasant. Please review packing list to pack appropriately.

Do you serve vegetarian alternatives?
We provide a vegetarian option at every meal. We also have a salad bar at both lunch and dinner.

Astrocamp questionsHow do you deal with a severe food allergy?
We deal with food allergies every day. We have provided a letter from our Kitchen Director that explains the accommodations we can make for children with food allergies, as well as a basic menu of the meals at AstroCamp. The best course of action is to read the letter, then contact our Kitchen Director if you have any further questions. As always, the earlier we know about your severe food allergies, the better we can serve your specific needs.

Do you have a nurse or doctor on site?
We do have a medical professional on the premises for our summer programs. The Health Center is where all prescription and over the counter medications are stored and dispensed by our camp nurse. Additionally, our staff holds certifications in first aid, CPR for the Professional Rescuer, and Lifeguarding. For more serious issues we can contact the local paramedics who will arrange transport to the local clinic or hospital. The typical EMS response time to our facility is 6-10 minutes.

Can I participate if I have asthma?
Students with asthma participate in our program all the time. It is critical for students with asthma to bring their inhaler with them to every program, including programs such as Neutral Boyancy and Day Hikes. Without their inhaler, participation in the program may be limited.

Do you screen your staff and do background checks?
All staff must satisfactorily complete a criminal history record check before beginning work. This screening includes a self-disclosure form, a public records check and annual check of the U.S. Department of Justice National Sex Offender Public Website.

These criminal history records are reviewed by the AstroCamps’ HR Director prior to the employee beginning work and must conform to AstroCamp’s hiring thresholds.

Questions or requests for additional information may be directed to Glenn Robison, AstroCamps’ Director of Human Resources and Compliance at: glenn@gdi.org.

What is the water temperature in the Pool?
The pool averages 84 degrees throughout the year.